Another academic year is at the doorstep. Use school software checklist efficiently, where students, parents, and teachers are eagerly waiting for the 2023 academic curriculum. Moreover, every new year begins with a mix of excitement, anticipation, and anxiety. In such a scenario, is your institution invested in the best School Management System? Schools should be planning when to move their school database forward to the next academic year.
There are a lot of tasks to be accomplished prior to the next academic year. On the other hand, here are some of the key areas that you should probably give more focus on:
Attendance Register
Managing a digital record of attendance is very important because it frees up staff time and reduces paperwork. In other words, keep an eye on registration, view, test attendance reports, and check real-time status updates when students register in or out.
Class Time Table
Develop lesson plans in advance to allow teachers to set their routines and create comfort during the first two weeks of school.
Student records
Schools are responsible for the creation, management, and disposal of records such as student files, pupil academic reports, department confidential student files, etc. For instance, schools that properly manage their records are able to store and retrieve valuable information quickly when needed. The best management system for schools can digitize your campus efficiently.
Compliance with data and information policies
There are several policies and laws (differ from country to country) that you should consider when dealing with personal information. Meanwhile, ensure that you are collecting students’ personal information by lawful and fair means but not in an unreasonably intrusive way.
Alert management
Alerts are useful because they can reach students, faculty, staff, and members of your school. In other words, they notify you with important information and updates using email and text (SMS) messaging.
Parent details
With the parent module in School ERP, parent details are updated in the system with ease of access to children’s profile, attendance, progress etc. In addition, the information is stored and recorded to contact them in the event of an emergency.
Alert Subscriptions
Alerts provide you with a solution to keep well-informed of all your children’s activities. Above all, set proper email & SMS alerts and update the list of parents who have opted for alerts.
Access to modules
Generally, parents should have access to their child’s school-related information like attendance, marks, schedule, fee, homework, complaints, disciplinary remarks, and behavior at school.In other words, set up and modify the accesses for each module correctly so that parents can get this information in real-time from “anywhere”.
Library cards
If you’ve been using a card issuance system in your library, you know what a hassle it can be to issue Library cards. For instance, keep the library cards printed and ready to use before classes start. Digitize your campus with the top-notch School Management System.
Books list and category
You can choose how you categorize your books based on your school’s requirements. You can shelve them based on the type (novels, fiction, technical books, etc.) or by genre, imprint, or publisher.
Library dues
Clear all the library dues of the previous year from the library management dashboard. Likewise, send notifications to students/staff to clear their dues.
Employee information
Update your employee information such as personal details (restricted access), address and email, telephone numbers, emergency contacts, education and experience, appointment summary, employment verification details, etc.
Leave management system and leave policy
Do you store the leave details in your computer hard drive? The best School Management System for schools uses cloud-based service that allows staff and students to apply for leave from anywhere at any time. Decide on your leave policy and update the details such as no. of approved leaves, leave types, etc into the software.
Stock list
For store generally items that can be purchased are notebooks, textbooks, A4 paper, duster, chalk, pen, paper, pencil, hardboard, thermocol, laminated file, disposable glass, coffee mix, and brown paper, and uniform. Similarly, stocking of necessary school items helps in situations when students or teachers want to get a stationary immediately.
Stock categories
To sum up, categorize the stock items like consumables, stationery, books for office and students, items for staff and office use, and classroom assets. Categorizing stock items help in easy invoice raising, billing, fast online transaction, and instant accounting.
Discount setting
To fix a discount amount to items, you can provide a discount in percentage or can enter the fixed discount amount manually at the time of purchase. In addition, the discount set helps in fixing various scheme discounts for different stock items.
Develop new fee structures
Fix new fee structures for every class in advance and make easy fee calculations throughout the year. On the other hand, send alerts to parents about the new fee structure.
Create new fee generation
Make a fee generation trials before applying for the exact school payments. In addition, ensure that receipts and alerts are being produced correctly as per the invoice. This is an easy way to calculate the next month’s income for your school.
Update new fee types
Review and change fees for transport, tuition, and academics. It is always better to finalize the fee structures before your next academic year begins.
Alerts
Alert email and SMS are sent when a new fee structure is created or when the fee is not paid until the due date, or when exam timetable notifications are sent. These messages help in informing parents and staff about the fee payment and exam details.
Salary structure
To create a salary structure you need to first define a detailed breakdown based on the employee’s experience and industry benchmarks. Above all, the salary structure of employees consists of allowances and deductions, so outline everything correctly.
Receipts
The receipt generation of fee payment includes details of payment like date of payment, school name, student name, class, division, and fee details (tuition fee, lab, and computer, fine). A detailed receipt generation will help in avoiding further mess.
Payment app
Configure your fee payment app to include the updated student details, paid list, amount, feed description, and upcoming fee details. In other words, encourage parents to make payments using this app.
Generate driver details
Enter all the driver’s basic details and license details in the transport module. Meanwhile, this will help in retrieving detailed information about the driver whenever needed.
Update Vehicle details
Check vehicle service logs, service types, odometer details, fuel logs etc. For instance, if you fail to service your vehicle, set up an automatic alert to keep your school buses in proper condition.
Set up new routes
Mention new boarding routes and set a fee amount based on the distance between your school and the boarding/dropping point. Certainly, school software has the ability to calculate the fee automatically based on the criteria that you enter.
Enable school bus tracking
Enabling a GPS system allows you to track the real-time location of your school bus. Moreover, parents can track this information at the same time via the installed application
Follow these school software checklists for the next academic year. May this New Year brings lots of opportunities
