Most educational institutions often consider attendance tracking of students and staff as one of their biggest concerns. Even today, there are a large number of schools that rely on conventional methods like attendance registers and other manual systems. However, with the advent of these next-generation biometric system, tracking the attendance of students and staff, recording the in/out times, calculating the total work duration of employees, leave management, breaks etc have become easy, transparent, accurate, reliable and hassle free. Thanks to School Management Software.
For instance, there are numerous types of biometric machines used in the industry like face, thumb, retina/iris recognition. Even then, the fingerprint based recognition machine or RFID systems seems to be the most popular ones in Indian schools.
Many a time, there have been a mug up of staff shift allocation and timings. Especially in the case of allocating teachers and classrooms, exam duties irrespective of how near perfect the planning had been. But with this next generation biometric system, absent staff and teachers can easily be replaced and marked as leave. In other words, one can ensure that School Management System functions smoothly without any disruptions in the everyday tasks and activities of campus management.
Most of these systems are capable of integrating the staff or student attendance captured using a biometric system or RFID system in less than a day. Moreover, since the biometric integration in schools is either through Wi-Fi or SIM based, the data can easily be transferred to a server using the internet. These customized attendance management system can help in creating a centralized attendance database system that can be easily accessed.
Today, there are increasing number of crimes against children more than ever. In such a scenerio, child safety has become an important concern for parents as well as school campuses. Henceforth it is highly essential to establish a system which alerts as early as possible. It could be preferably by an SMS from school, about their child’s attendance/absence. Manually, it would take several hours to collect the data and inform the parents about a child’s absence.
As a result, these RFID/biometric system are the new foolproof solution to automate the attendance and create an alert system. We also have an interesting article which tells you the most useful alerts that you can set in your school right away.
Apart from daily school attendance, with the help of School Management Software, it becomes easy to keep track of each class attendance or online test attendance as well. This is however more relevant when students have add-on or optional subjects and need to change classrooms or take extra lesson hours.
When synced with timetables, the student attendance of each lesson/period can be effectively tracked. Moreover, it is possible to manage timetables effectively and minimize students’ course conflicts with an effective biometric system.
The National Policy of Children, 1974, declared children as “Supreme National Asset”. A student becomes a school’s responsibility right from the moment they enter the premises. Moreover, guaranteeing the safety of its students not only brings peace of mind to the school management and parents. It also builds the institution’s goodwill in the market and improves school-parent relationships.
When you know that a particular school is proactively concerned about the safety of its students, more parents would be willing to enroll their children into that institution. Moreover, they also act as an access control system. This ensures that only authorized personnel with valid biometric credentials/RFID cards can gain access. And also it helps in creating a fully secured school campus.
Being a fully automated system, it is considered to be a fool proof method to keep track of student and staff attendance. This can, to a great extent, curb the malpractices adopted by students/employees like buddy punching or tampering with attendance registers etc to name just a few. Above all, School Management System can track any malpractices on attendance occurred inside the campus
With this new age biometric system, the attendance of students and staff can be easily tracked. Staff payroll can be easily and automatically generated by integrating the biometrics to the concerned HR or Payroll processing department. In addition, it can also ensure accurate and reliable calculation of employee work hours, overtimes, leaves and holidays, with minimal effort.
The time is ripe for all educational institutions to adopt biometric system/RFID solutions for effective attendance management. However, the above mentioned are only a few among the many advantages they provide like real time access, reducing manual effort, time and cost, improving communication and follow up actions with students and staff, generating customized reports etc.
